Volunteers

Available volunteer positions:

Social Media Officer (English) – (4)

Please contact Lea if you like social media and want to support our Community Manager!

Working closely with and under the supervision of the Online Community Manager, Conversations 2013 is looking for an engaged and active Social Media Officer to assist in the online management of the CPRS Conference's social media properties:

Responsibilities include:

  • Monitoring all Conversations 2013 communications channels (LinkedIn, Facebook, Twitter, YouTube, Blog).
  • Under the guidance of the Community Manager, providing timely feedback to any comments of questions (mentions or retweets) in accordance with the Conversations 2013 communications plan.
  • Ensuring we "follow back" all relevant Twitter handles, recognize new followers with a shout-out.
  • Researching and content sourcing for providing online community with valuable tips and information for how to make the most out of Conversations 2013 .
  • Communicating the benefits of Conversations 2013 to current members, potential members and students.
  • Communicating the benefits of being in Ottawa for Conversations 2013 (Things to do in off-hours, scenery to look forward to).
  • Share information that encourages and recognizes the power of personal storytelling (the theme for Conversations 2013).
  • Generate a high level of engagement with key audiences and stakeholders both in the Ottawa/Gatineau and Canadian public relations communities.
  • Exercise sound judgement, and keep all communication in line with the CPRS and Conversations 2013 guidelines and regulations.

Special Event Volunteers (6-10) and Assistant Producers (3):

Conversations 2013 is looking for candidates with a high attention to detail, who thrive in fast paced environments. Conversations 2013 will be hosting two special events, along with the conference closing gala. Ideal candidates will exercise sound judgement as representatives of Conversations 2013 and CPRS, they should also possess strong problem solving skills and a positive attitude at all times. Candidates should be prepared to stand and work for a minimum of a four shift at one time. Those chosen to become Assistants (3) to the show Producer should be able to volunteer for the entire conference (including attendance at a mandatory pre-conference production meeting the day prior) and are prepared to work full and long days.

Responsibilities Include:

  • Possess a positive attitude and able to handle a dynamic work environment with a "can do" approach
  • Be client-centric, customer service background considered an asset
  • Strong interpersonal and communication skills required
  • A desire to work in collaboration as part of a team
  • Strong analytical, problem-solving skills and organizational abilities
  • Ability to follow direction and to execute tasks assigned by show Producer
  • Experience in event planning/coordination and marketing skills is an asset, but not required
  • Ability to manage details; adept at handling complex issues with often conflicting deadlines
  • To be flexible and prepared to work long hours with varied assignments as deemed necessary by the Producer

Registration Desk Volunteers (6-10)

Conversations 2013 is looking for friendly and organized volunteers to man the registration desk for our upcoming national conference. Conversations 2013 will be welcoming over 350 delegates daily over the course of the three day conference.

Responsibilities:

  • Greet all delegates in a friendly and positive manner
  • Register all delegates in accordance with their purchased conference packages
  • Carry out basic administrative duties
  • Maintain inventory control over items such as delegate or "gift" bags to be given out upon registration
  • Ensure all delegates receive all materials available to them upon registration
  • Able to process information quickly and effectively
  • Provide ongoing assistance to all delegates regarding venue, program and all other inquiries as they arise
  • Ensure all inquiries are routed to the appropriate conference personnel

Notes: you will be able to sign up for one, two, or three-day commitments, and, depending on the number of available volunteers, you are likely to have shifts that will allow you to participate in other workshops going on throughout your volunteer day. Please indicate on the sign-up sheet how many hours/days you can commit to between Saturday, June 8 and Tuesday, June 11.

Onsite Information Officers: (6-10)

Conversations 2013 is looking for positive, outgoing, and results driven individuals to serve as both onsite information officers and Conversations 2013 ambassadors over the course of the three day conference. Onsite information officers will have in-depth knowledge of both the conference facilities and the surrounding Ottawa-Gatineau area. Ideal candidates will have levels of fluency in both English and French.

Responsibilities:

  • Greet delegates as they enter the conference area.
  • Maintain a positive and outgoing attitude at all times.
  • Hand out conference programs.
  • Ensure you are identified at all times as an information officer and present yourself as available in the case that any delegates have questions or concerns.
  • Provide quick and effective solutions to any delegate concerns or issues, in the case that you are unable to offer a solution to any delegate, at any time, it will be the responsibility of the Information Officer to identify the appropriate Conversations 2013 staff to be contacted to provide a solution to the delegate.
  • To ensure each and every delegate has the most positive experience available to them at Conversations 2013.

Notes: you will be able to sign up for one, two, or three-day commitments, and, depending on the number of available volunteers, you are likely to have shifts that will allow you to participate in other workshops going on throughout your volunteer day. Please indicate on the sign-up sheet how many hours/days you can commit to between Saturday, June 8 and Tuesday, June 11.

Sponsorship Team volunteers (3-6):

Conversations 2013 is looking for positive, outgoing, and results driven individuals to support the sponsorship team in approaching businesses to secure partnerships for in-kind donations, as well as cash donations. Candidates should be outgoing, positive, extremely dependable, good communicators, and have good insight to the Ottawa-Gatineau market (to be able to help identify potential sponsors).

The team will work under the direction of the Sponsorship Chair, Melissa Nisbett, with the support of the marketing and communications team.

Duties:

  • Identify and approaching potential sponsors for conference
  • Work with National Office to draft contracts for companies and suppliers
  • Ensure CPRS conference meets all responsibilities outlined in the conference
  • Ensure sponsors adhere to the contract
  • Participate in monthly or weekly calls with sponsorship team

Attributes:

  • Reliable / dependable
  • Enthusiastic about relationship building
  • Have good networks / plugged into the Ottawa scene
  • Interested in sharing ideas
  • Bilingualism (French) is an asset
  • Will be staying in Ottawa for the spring months (up until the conference)

Communications Officer – English (3)

Working under the direction of the communications lead and our Community Manager, our comms officers will write a variety of communications products including:

  • Conference backgrounder (one-pager)
  • Ads for Facebook
  • News release
  • Event announcement
  • Various media relations/outreach products

Candidates should have excellent writing skills, good attention to detail, and a dedication to meeting their deadlines. The planning team will work hard to make sure enough time is given to deliver drafts, and will provide the appropriate coaching and support to ensure success.

Communications Officer – French (3)

Same as above – delivering French content, as appropriate. Does not always imply translating English documents into French – we prefer to write originals in each lan-guage, based on a common set of key messages. As such, our French comms officers need to be able to fully participate in brainstorming sessions, and execute solid French communications products based on content that is developed collaboratively at these meetings (which will be conducted primarily in English).

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